Purchase & Vendor Management Software
Buying stock or materials from vendors is only half tracked if it stops at a bill on paper. ServiceKhata360 records purchase bills, purchase returns, vendor advances and payments — connected to the same stock and cash/bank accounts as the rest of your business.
See exactly what you owe each vendor, what's been returned, and where your purchase spend is going — without a separate accounting tool.
What Does Purchase & Vendor Management Do?
It records purchase bills against vendors with line items, tracks purchase returns, manages vendor advances and allocations, and ties payments to your cash/bank accounts — so purchasing stays connected to stock and finance.
🧾 Purchase Bills
Record itemized bills from vendors, updating stock as goods are received.
↩️ Purchase Returns
Track goods returned to vendors and adjust stock and dues accordingly.
💳 Vendor Advances & Payments
Record advances paid to vendors and allocate them against future bills.
Problems This Module Solves
📂 Scattered Purchase Records
Bills kept in files or spreadsheets make it hard to know vendor-wise dues.
Poor Visibility📦 Disconnected Stock Updates
Purchases recorded separately from stock lead to inventory mismatches.
Data Drift💸 Untracked Vendor Advances
Advances paid to vendors get forgotten and aren't adjusted against later bills.
Cash LeakageKey Features
From purchase order to payment, connected to your stock and accounts.
Itemized Purchase Bills
Record each purchase bill with line items, quantities and rates, updating stock levels as goods come in.
- ✓ Vendor-wise bill history
- ✓ Automatic stock updates
Purchase Returns
Record goods returned to a vendor with reasons, and let stock and vendor dues adjust automatically.
- ✓ Return-linked stock adjustment
- ✓ Vendor due recalculation
Vendor Advances & Bank Accounts
Pay a vendor an advance, allocate it against future bills, and reconcile payments through your configured cash/bank accounts.
- ✓ Advance allocation tracking
- ✓ Cash/bank account reconciliation
Built For Businesses That Stock & Resell
Any service business that buys parts, materials or equipment from vendors before installing or reselling them benefits from purchase tracking tied to stock and finance.
🔩 Installation & AMC Providers
Track spare parts purchased for jobs alongside project dispatch.
🏬 Trading & Resale Businesses
Keep vendor bills, returns and stock in sync automatically.
See Purchase & Vendor Management in ServiceKhata360
We'll show purchase bill entry, returns, vendor advances and payment reconciliation.
👉 Explore: Estimate & Invoice • Project Management
Why teams use this module
- ✓ Itemized purchase bills
- ✓ Purchase returns with stock sync
- ✓ Vendor advance allocation
- ✓ Cash/bank reconciliation